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Editorial Assistant

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Philadelphia, PA
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Last updated on
May 21 2012
Posting Job Title: Editorial Assistant
Requisition Number: 12-8077
State: Pennsylvania
City: Philadelphia
Shift: Not Applicable
Job Description: **MEMBERS ONLY**SIGN UP NOW***. Health is a leading global provider, with approximately 2,600 employees in 36 countries worldwide, of information for professionals and students in medicine, nursing, allied health, pharmacy and the pharmaceutical industry. Professionals and students have long relied on the company’s textbooks, reference products, and journals. Their bibliographic, reference and pharmaceutical databases, drug information software, point-of-care tools, web-based information systems and online continuing education products also support the delivery of health information via interactive formats. The Health division is comprised of four business units of which Professional & Education is one.
The Professional & Education business group, under the Lippincott Williams & Wilkins (****brand, publishes critical information, including many of the world's leading textbooks, reference tools and related products published for medical, nursing and other health professionals and students. LWW provides essential information for healthcare professionals in print and electronic formats, including textbooks, journals, CD-ROM, and via Intranets and the Internet.
The Editorial Assistant for the Nursing Education department is responsible for the support of the acquisition/editorial process and the following personnel:
- Executive Editor, Nursing
- Editor, Nursing
- Editor, Nursing
The Editorial Assistant provides support by performing administrative tasks, calendar management, expense report management, travel management, organization and facilitation of team meetings, events, and ordering of office supplies, etc. In addition to this the Editorial Assistant provides suport by performing administrative tasks related to the Editors’ goals of acquiring, contracting, and publishing products for the Health Professions department. The Editorial Assistant will also provide assistance for longer-term and/or calendarized events such as market development, the budgeting process, 3-year forecasting, etc.
The Editorial Coordinator’s primary responsibilities include:
o Assistance with the Publishing Committee / Proposal Process
o Managing the Peer Review Process
o Recruiting Reviewers
o Ensuring Reviews are Completed
o Compensating Reviewers
o Effective Presentation of Review materials for the Publishing packet and to invested colleagues
o Entering of information into proprietary title management systems to appropriately generate system proposals and P&Ls
o Collation and distribution of materials (and any revisions required) for Publishing Committee
o Assistance with Contract Process for both Authors and Contributors
o Generating and distributing Contracts including title contracts, grants, advance addendums
o Submitting contract for approval and tracking approval; Upon approval entering contract into Signings Report
o Completing Royalty Information Form
o Publishing Support
o Recruitment of Manuscript Review board, managing review process during development cycle
o Processing of Payments
o Placing orders for products, etc
o Administrative Support
o Calendar Management
o Xeroxing, Filing, etc as requested
o Assistance to Senior Publisher as directed
o Departmental Level Support
o Serve as colleague and peer to other Editorial Assistant(s) in the department
o Updating, maintaining and creating training documentation for the Editorial Assistant position
o Coordinating and facilitating author meetings and other meetings as called for by the editors
Qualifications: Education:
College degree (BA/BS) required.
2 years work experience.
Ideal candidate will have either some publishing experience or operational / support experience.
Other Knowledge, Skills, Abilities or Certifications: (First list requirements, followed by preferences.)
o Strong oral and written communication skills.
o High degree of professionalism.
o Ability to prioritize and handle multiple tasks simultaneously.
o Strong project management skills
o Attention to detail; ability to meet deadlines
o General computer literacy and specific demonstrated expertise in Microsoft Office software – Excel, Word, PowerPoint, and Outlook
o Willingness and ability to work as part of a team.
**MEMBERS ONLY**SIGN UP NOW***. (****is a market-leading global information services company. Professionals in the areas of legal, business, tax, accounting, finance, audit, risk, compliance, and healthcare rely on **MEMBERS ONLY**SIGN UP NOW***.’s leading, information-enabled tools and solutions to manage their business efficiently, deliver results to their clients, and succeed in an ever more dynamic world.
**MEMBERS ONLY**SIGN UP NOW***. has 2011 annual revenues of €3.4 billion ($4.5 billion/£2.8 billion), employs approximately 19,000 people worldwide, and maintains operations in over 40 countries across Europe, North America, Asia Pacific, and Latin America. **MEMBERS ONLY**SIGN UP NOW***. is headquartered in Alphen aan den Rijn, the Netherlands. Its shares are quoted on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices
Visit our website, YouTube or follow @Wolters_Kluwer on Twitter for more information about our customers, market positions, brands, and organization.
**MEMBERS ONLY**SIGN UP NOW***. offers a competitive compensation and benefit package including 4-weeks of paid time off (1st year), 12 paid holidays, and a generous profit sharing program.
We are an equal opportunity employer and committed to a diverse workforce.

Company info

Wolters Kluwer
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